Facilities

Note:

Rental and Refund Policy
-Liquor is no longer permitted. Only beer and wine are allowed with an approved security request form from the Oxford Police Department and a Limited Special Occasion Permit from the NC ABC Commission in Raleigh, NC.
-The security deposit is $500 for events with beer and wine. The deposit is only refundable if the facility is left clean.
-The security deposit is $300 for events without beer and wine. The deposit is only refundable if the facility is left clean.
-Events where beer and wine are present without acquiring security from Oxford Police Department, will forfeit the security deposit.
-If liquor is found during or after a rental, the security deposit will be forfeited.
-Facility capacity is 150 persons.
-Rentals are available Saturday or Sunday between the hours of 9:00 am-11:00 pm, this includes set up and clean up.
-Outside elements are not allowed, this includes items such as inflatables and grills.
-Security cameras are located on the exterior of the Public Works building, as well as on the interior of the Meeting Room.
-Renter must pick up the facility key Thursday or Friday the week of the rental. Key pick-up is located at the Parks & Recreation Office, 313 E. Spring Street, Monday-Friday between the hours of 7:30 a.m. and 4:30 p.m. The key must be returned to the lock box located at the Public Works building immediately following the rental. The key must be returned before the deposit will be refunded. A $150.00 re-key fee will be imposed if the key is lost.

If there is an issue with the facility during your rental please call 252-213-1143.

Renters may only access the facility on the day/times of their rental. Early or late access to the facility will result in a loss of the security deposit.

REFUNDS: Rental date does not count in the notice period. For example, A rental on the 20th must be canceled on or before the 6th to receive a refund based on the "14+ day notice".

14+ day notice = Rental Fee - (minus) $25 (processing fee) + deposit
7-13 day notice = 25% of Rental Fee + deposit
6 days or less notice = No refund of Rental Fee. The deposit will be refunded.
If the rental fee is not paid at the time of cancellation, the deposit will be used to cover the cancellation policy fee.

Rentals Fees must be paid in full 10 days before your event or the event will be canceled.

To receive a refund of the security deposit, the lessee is required to sweep all hard surface flooring and mop any spills. Tables and chairs should be cleaned, food and drink should be removed from the area and all trash should be removed and placed in the dumpster beside the building.

Damage to the facility will result in the loss of a portion or all of the security deposit. Do not dump grease or food down any drains within the facility. Clogged drains will result in the loss of a portion of the security deposit.

Renters may not use decorations that require nails, tape, glue, command strips, or any other adhesive materials on walls or poles.

Music must be kept at a reasonable volume and in accordance with the City of Oxford noise ordinance.

The parking lot should be used for parking only and is not part of the rental space.

Only Service Animals are permitted inside this facility.

Refund checks will be mailed to the name and address on the rental reservation. Please allow 14 days for the refund to be processed.